Career Spotlight: Executive Personal Assistant

executive personal assistant career spotlight

An executive personal assistant is certainly playing one of the most important supporting job roles in a large business organization. Mostly involved in clerical and administrative duties, the personal assistants help executives in running an organization smoothly.  They make arrangements for meeting, conference calls, client presentations and official meets. Additionally, they also manage documents, supplies and office equipment. One may also be responsible for training and supervising other staff members. Do you have it in you to be an ideal executive personal assistant?

Job Qualifications & Experience

Although college education is a prerequisite for executive assistant job application, a majority of employers prefer high school diploma or its equivalent. Additionally, relevant experience in the field can help you push your resume on top of the pile. You can also join vocational schools that focus particularly on office administration skills such as typing, processing, managing database and handling presentations.

Job Prospects & Remuneration

According to the US Bureau of Labor Statistics, the projected job growth for executive personal assistants is 3% from the year 2014 to the year 2024. Personal assistants can expect to receive an annual remuneration package of approximately $36,500 with potential increment on the basis of experience.

Job Skills Needed

Personal assistants require a mix of technical and administrative skills in order to excel at this position. Enlisted below are few key highlights.

  • Coordinating audio and video conference calls
  • Creation and maintenance of database
  • Microsoft Word, Excel and PowerPoint
  • Bookkeeping/Accounting
  • Clerical support
  • Client relations
  • Agility
  • Decision taking ability
  • Record keeping
  • Scheduling and event planning
  • Expense report processing
  • Verbal and written communication
  • Strong interpersonal skills
  • Ability to work independently
  • Analytical and multitasking
  • Time Management

Job Scope Requirements

As a personal assistant, you are the main point of contact for many higher level people in an organization. Typical duties for an executive PA include:

  • Arranging travel and accommodation for client meetings, and assisting managers during presentation.
  • Maintaining and devising office systems, including filing and data management.
  • Handling phone calls and inquiries in an appropriate manner.
  • Managing tasks on behalf of manager. Answering emails, posts and faxes.
  • Preparing an expense report and producing documents as per the requirement.
  • Present findings by carrying out a background research
  • Organizing the meetings in association with the manager, and making sure that everything is well prepared.
  • Liaising with staff, suppliers and clients
  • Taking well-thought decisions in case the manager is not present.

Want to Apply for an Executive Personal Assistant Position Today?

At The Calendar Group, we take a thoughtful approach in hiring potential candidates for our corporate staffing projects. We will be happy to fix an appointment with you and evaluate whether you can meet the job requirements for an executive personal assistant role in one of our client’s organization. However, make a note that you must be eligible to work as an employee in the US legally, possess highly relevant work experience, and can provide strong recommendation to support your personal character. Contact us today if you think you can fit into one of our corporate staffing projects.